Privacy Statement of William Maanders Photography

This Privacy Statement explains how William Maanders Photography ("we", "us", "our") collects, uses, stores, and protects your personal data. We are committed to safeguarding your privacy and handling your information responsibly and in compliance with applicable Dutch and EU data protection laws, including the General Data Protection Regulation (GDPR).

1. Data Controller

The data controller responsible for processing your personal data is:

William Maanders Photography
Netherlands
Email: info@williammaanders.com
Website: https://www.williammaanders.com/

2. Personal Data We Collect

We may collect and process the following categories of personal data:

2.1 Data provided directly by you

Name and contact details (email address, phone number, address)
Payment and invoice information
Information related to assignments or bookings
Communication sent to us via email, forms, or social media

2.2 Data automatically collected

When you visit our website, we may automatically collect:

IP address
Browser type and settings
Device information
Pages visited and interactions on the website

2.3 Sensitive personal data

We do not intentionally collect sensitive personal data unless strictly necessary (e.g., when photographing certain events at your explicit request). Any such data will always be processed with your explicit consent.

3. Purpose of Processing

We process your personal data for the following purposes:

To execute and manage photography and retouching assignments
To invoice and process payments
To communicate regarding assignments, questions, or support
To deliver digital files and services
To maintain administrative and financial records
To improve our website, services, and client experience
To comply with legal obligations

4. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

Contractual necessity: to perform an agreement or assignment
Legal obligation: to comply with Dutch and EU laws
Legitimate interest: to operate and improve our business
Consent: for specific forms of processing, such as newsletter subscriptions or the use of images containing identifiable persons (when required)

5. Retention Period

We retain personal data only for as long as necessary for the purposes listed above or as required by law.

Administrative and financial data: 7 years (tax law requirement)
Client communication and assignment files: retained as long as relevant to the business relationship
Photographic files: retained indefinitely unless you request deletion, unless legal obligations require longer storage

6. Sharing Your Data

We do not sell your personal data. We may share your data only with:

Service providers such as hosting companies, invoicing software, or payment processors
Third parties involved in completing assignments (only when necessary)
Legal authorities when required by law

Any third party that processes data on our behalf is bound by strict confidentiality and GDPR-compliant processing agreements.

7. Use of Photographic Images

Before publishing photographs in which individuals are identifiable (e.g., portfolio, website, social media), we will request consent when required. Clients hiring the Photographer for commercial or event work are responsible for ensuring appropriate permissions from participants where necessary.

8. Cookies and Website Tracking

Our website may use cookies and similar technologies to:

Ensure the website functions properly
Analyse website usage
Improve user experience

You can adjust your cookie preferences via your browser settings.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorized access, loss, alteration, or disclosure. These include:

Encrypted backups
Secure password management
Limited access to personal data

10. Your Rights Under GDPR

You have the following rights regarding your personal data:

Right of access: to view the data we hold about you
Right to rectification: to correct inaccurate information
Right to erasure: to request deletion of your data
Right to data portability: to receive your data in a structured format
Right to restrict processing: temporarily limit how we use your data
Right to object: to processing based on legitimate interest
Right to withdraw consent: at any time when processing is based on consent

Requests may be sent to: info@williammaanders.com. We will respond within 30 days.

11. Third-Party Websites

Our website or communications may contain links to external websites. We are not responsible for their privacy practices or content.

12. Changes to This Privacy Statement

We reserve the right to update this Privacy Statement at any time. Changes will be published on our website with the updated date.